GENERAL PROGRAM INFORMATION FOR MENTEES
FINDING YOUR EWGIS MENTEE
SUMMER PROGRAM APPLICATION
PARTICIPATING IN THE EWGIS RESEARCH PROGRAM
PROGRAM CONTACT INFORMATION
Ewgis FAQs for Mentors
Ewgis Mentor Application open: April 15, 2022
Informative session for mentors and mentees: May 6, 2022
Priority registration deadline: May 20, 2022, 11:55 pm EST
Final registration deadline: June 15, 2022, 11:55 pm EST
Pairing period for mentors (refuse or accept match within 24 hours of receipt): June 20-25
Summer Program: June 28 - August 13, 2022
Research Dates: July 4 - July 31, 2022
Research summary statement and program survey deadline: August 4, 2022
Participation in the Ambassadors Program for mentors: Fall 2022 - Fall 2023
Q. What is Ewgis?
Ewgis is a 4-week research mentoring program that offers students the opportunity to connect with graduate students and postdoctoral researchers in their fields of interest. During the program, mentees receive 1:1 mentorship and attend events from June to July. The pairing of mentors with mentees is based on their shared research interests. All mentees and mentors are expected to participate for the entirety of the program and attend all events.
Q. Who can participate as an Ewgis mentee?
Any graduate student or postdoc with recent research experience can take part in the Ewgis Research Program as a mentor. All fields are welcome, including disciplines in the humanities and social sciences, as long as they intersect with STEM.
Q. What can I expect to gain from Ewgis?
For mentors, Ewgis is an opportunity to:
Gain mentoring experience that will be valuable to future teaching and research.
Help young aspirants become interested and involved in your field of expertise.
Q. What is the time commitment expected of mentors?
It is generally recommended that you have around 4 hours available (per mentee) per week for research revision and mentor-mentee meetings. However, the number of hours you spend with your mentee will likely vary from one week to the next. The requirement is 1 hr/wk.
Minimally, mentors meet with their mentees once a week to check in, discuss progress, answer questions, troubleshoot challenges, and provide guidance on the next steps. If training is involved, then the time investment may be more during that stage. We encourage pairs to set up clear guidelines/expectations during the first meetings (e.g. when are you available to meet and discuss questions? What communication mode(s) do you prefer, via text, Discord, email, phone, in person, etc?) Depending on the research group, mentees might also participate in group meetings.
Q. How do I register to become an Ewgis mentor?
Interested students should sign up to be an Ewgis mentor and register for the program through this link. Registrations could stay open after the application deadline in case we still need more mentors.
Q. If I participate in the research program, do I have to also take part in the Ambassadors Program?
No, you are welcome to apply and participate in the Ambassadors Program but it is not a requirement. If you are interested in becoming an Ambassador, you will need to send a new and different application.
Q. How does the mentorship pairing process works?
Mentees-mentor pairing is based on the similarities between the mentees' field of interest stated in the application and the mentors' research experience in that field of interest. The geographic zone will also be taken into account to avoid time zone issues.
Q. Do you have suggestions on how to engage with my mentee and prepare them for research?
Yes, here are a few ideas:
Share papers relevant to your research project with your mentee and propose to meet to discuss.
Offer your mentee a few opportunities to shadow your research so they gain familiarity with relevant research methods.
Invite them to attend group meetings, journal clubs, and/or seminars so they get a sense of the research culture and community.
Keep in mind that they're high school students who probably haven't done research before. You might want to start from scratch and not overwhelm them.
Q. What do meetups typically look like?
The meetups are intended to facilitate deeper connections and help the mentee feel comfortable and open with their mentee. Mentors are asked to coordinate follow-up meetings. Meetings can be in a variety of formats and are at the discretion of the mentor. For example, they could be 1:1 or small group meetings.
Q. What type of questions should I bring up when meeting with mentors?
Q. How does the pairing process work?
Mentor-mentee pairs are meant to be the result of multiple meetings and discussions that confirm a shared alignment of research interest as well as compatibility to do work together. The pairing process is one of the key determinants of a productive and effective mentor-mentee Ewgis experience. The pairing process is based on their academic interest similarities and is typically formalized by the last days of June. You will not be “assigned” to a mentor; pairing is based on a mutual selection and agreement between you and your mentor. The program is designed for one-to-one pairings.
Q. Do you have any advice on selecting a mentee?
Yes! You’ll want to evaluate two main criteria when meeting with potential mentors. First, how well do your research interests align with that of the mentors? How excited are you by the topic/field? Second, can you imagine yourself spending four weeks researching with them over the summer? What is the mentor’s mentoring style and would your work style be a good fit with theirs?
Q. I’ve now identified my mentee pair; what should I do next?
Congratulations! Once you’ve formed a pair with a mentee. You will receive their profile and have 24 hours to accept or decline to work with them. Upon their submission, they will receive a pairing invitation via email and will have 24 hours to respond. Confirmed mentor-mentee pairs wishing to apply for Ewgis are expected to apply together.
Q. I’ve now identified my mentee pair; what should I do next?
While you may choose to continue (informally) mentoring some of our program mentees, there may also be students who are still looking for mentors that we can put you in touch with; contact email@example.com for more information. Otherwise, we could try to find a new mentee through social media.
Q. I’m interested in applying for Ewgis Summer Program. Where do I start?
Pairings interested in taking part in the Ewgis Summer Program should register to attend the Proposal Writing Workshop together. Applications for the summer program typically become available in April and close in late May (see Key Dates section for this year’s timeline). Additional information about the summer program is available here.
Q. I found a mentee and am excited about the summer program, but I will be very busy doing research as well at work. How should I navigate this with my mentee?
What we typically recommend in such circumstances is that you let your mentee know of your plans (transparency is key!) and go ahead with your Ewgis application to keep your options open. If you end up leaving the program because of unexpected circumstances, be sure to let firstname.lastname@example.org know as soon as possible.
Q. Will the 2022 Ewgis Program be fully in-person or run remotely? What is the time commitment?
In the summer of 2022, we hope to run the program remotely. Participants are expected to attend events and meetings through video calls,
Q. What are the Ewgis Workshops?
The Ewgis Workshops are weekly series that run concurrently with the Ewgis Summer Research Programs. They focus on best practices in mentorship, communicating research (e.g., writing a research report, presenting research to a general audience), and contributing to a diverse research community. Ewgis also hosts an opening conference to expose mentors, their research, individual paths through academia, and experiences with mentorship.
Q. What are the final deliverables of the summer program?
By the end of the program, mentees are typically expected to prepare a research progress report to share with their mentor and team. They are also called to prepare a research presentation or short research videos, which are then shared at the end-of-summer conference.
Q. Do Ewgis projects go on to publication, either in an academic journal or through a Girls in STEM publication?
Research papers will typically be published in the annual Ewgis Journal. Please remind your mentees to present their findings at academic conferences and submit their final manuscript. Consider asking if they plan to send their paper to a journal with author ownership.
Still have questions? Contact us at email@example.com and we’ll do our best to answer them!